The Consulate General of the Grand Duchy of Luxembourg in Shanghai (China)
is seeking to recruit a locally hired employee for the position of
administrative assistant (m/f)
Full-time position (40 hours)
Fixed-term employment contract from 1 March 2025 to 28 February 2026
Position open to nationals of Member States of the European Union
Duties and responsibilities
As an administrative assistant, you will have the following responsibilities:
- Carry out administrative management and planning tasks
o Manage the calendar of the consular mission
o Manage incoming and outgoing mail
o Manage databases and mailing lists
o Take charge of the practical organization of internal meetings
o Write minutes of team meetings
o Prepare and structure dossiers
o Manage the travel arrangements of the head of mission
o Manage office stock/supplies and orders
o Manage archival documents
- Document and disseminate internal procedures
- Participate in the organization and coordination of the consular mission’s events
Your profile:
- Holder of a degree in administrative management or equivalent
- Several years of professional experience in a similar position
- Excellent command of English and/or French as well as Mandarin Chinese
- Excellent command of common IT tools (MS Office software)
- Excellent writing skills in English and/or French as well as Mandarin Chinese
- Organizational skills with particular attention to detail and accuracy
- Team spirit and good interpersonal skills
- A keen sense of discretion
- Ability to work under pressure while meeting deadlines
- Responsible and welcoming attitude
- Dynamic, proactive and autonomous
- Flexibility and high availability required
Please note that the position is based in Shanghai and that the employment contract, including remuneration, are governed by the regulations in force in China.
Applications in the form of a cover letter, a CV and copies of diplomas should be sent by 3 February 2025 at the latest to the following address: shanghai.cg@mae.etat.lu
